Psychotherapy Documentation Software:
Automatic. Structured. GDPR-compliant.

Documentation software for psychotherapy supports therapists in creating, managing, and archiving their treatment documentation. This includes progress notes after each session, treatment plans, expert reports, therapy applications, and diagnostic assessments. Unlike a practice management system (PMS), which primarily covers scheduling, patient management, and billing, documentation software focuses on the content side of therapeutic work. Modern AI-powered solutions like Psynex go one step further: they automatically capture session content through transcription and generate structured documentation that therapists only need to review and approve.

Conventional practice software is a practice management system (PMS) – it organizes your practice with appointment calendars, patient master data, billing, and form management. The therapeutic documentation itself remains largely your task: you write progress notes, formulate reports, and fill out applications, while the PMS only provides input fields and templates. Psynex is not practice management software but specialized AI documentation software. It automatically transcribes your sessions and generates complete progress documentation, ICD-10 diagnosis suggestions, treatment plans, and applications. Psynex doesn't replace your PMS – it complements it: you export the finished documentation and transfer it to your existing system.

Yes. Psynex was built from the ground up for the European healthcare market and fully meets GDPR requirements. All data is stored exclusively on European servers and encrypted with AES-256 – both during transmission and at rest. Psynex does not use your patient data to train AI models. All privacy-relevant processes are documented, including audit logs, deletion concept, and Data Processing Agreement (DPA).

Yes. Psynex is designed as a complement to your existing practice management system (PMS), not as a replacement. You use Psynex for AI-powered documentation and then export the results to your PMS. Export is available as clipboard copy, Word document, or PDF. This way you can use Psynex alongside EPIKUR, Psyprax, tomedo, RED Medical, or any other PMS without changing your existing workflow.

Psynex covers the entire documentation workflow of a psychotherapy practice: automatic progress documentation after each session with main topics, interventions, and therapeutic progress. AI-generated treatment plans based on your session content and diagnoses. Expert reports with automatic inclusion of relevant session data. Insurance-compliant applications for initial, extension, and conversion requests. ICD-10 diagnosis suggestions with source references from your session records. Symptom ratings and suicidality screening as supplementary analysis. Additionally, you can use the context chat to ask the AI specific questions about a patient's therapy history.

Transcription achieves over 95% accuracy, even with therapeutic terminology. Psynex uses state-of-the-art speech recognition models optimized for medical and psychotherapeutic terms. Transcription supports German, English, and additional languages and reliably recognizes dialects and accents. The complete transcript is always available for review and can be manually corrected. For optimal results, we recommend a quiet recording environment – an external microphone is not required in most practice settings.

Psynex offers various pricing plans starting at €59 per month. All prices and included features can be found on our pricing page. You can try Psynex free for 14 days without a credit card to experience the time savings yourself. During the trial period, you have access to all features.

No. Psynex does not use any patient data to train AI models. Your data is processed exclusively to provide the documentation services you have requested. All audio files and transcripts are subject to the retention periods specified in our deletion concept. There is no sharing with third parties and no access by Psynex employees to your patient data.

Yes, patient consent is required under GDPR Article 9(2)(a) as health data is involved. We recommend written consent, although verbal consent may be sufficient according to guidelines. Psynex provides a customizable consent template that you can use directly in your practice. In our experience, the vast majority of patients agree to recording once the purpose – better documentation quality and more time for the therapeutic conversation – is explained.

Yes. Psynex supports all recognized therapy approaches: cognitive behavioral therapy, psychodynamic therapy, psychoanalytic therapy, and systemic therapy. The AI adapts the structure and terminology of the documentation to the respective approach. Whether behavioral problem analyses, SORC models, psychodynamic conflict dynamics, or systemic perspectives – the documentation reflects your therapeutic approach.

Classic dictation software like Dragon Medical converts spoken text to writing – you dictate, the software types. Afterwards, you still need to structure, format, and transfer the text into the correct document templates yourself. Psynex goes much further: the AI not only transcribes your session but analyzes the therapeutic content and automatically generates structured documentation – progress reports, treatment plans, ICD-10 suggestions, and applications. Instead of dictated raw text, you receive finished, review-ready documents.

Yes. With the integrated OCR function, you can photograph or scan handwritten notes and import them directly into the digital patient record. The recognized texts are included in the AI analysis, so handwritten records from earlier sessions can also be considered for reports and applications. This is especially helpful if you have primarily documented by hand and want to gradually transition to digital documentation.

The Context Chat is a unique Psynex feature that lets you ask the AI directly about a patient's therapy history. Ask questions like 'How has sleep quality developed over the last five sessions?', 'What interventions were used with this patient?', or 'Summarize the main topics of the last three sessions.' The AI draws exclusively on the documented session data of the respective patient and provides quick, context-aware answers – ideal for supervision preparation or refreshing yourself on the treatment history before a session.

Psynex runs entirely in the browser and works on any modern device – PC, Mac, tablet, or smartphone. No installation is required. For session recording, the built-in microphone of your device is usually sufficient. In larger practice rooms or group settings, an external microphone can improve transcription quality. A stable internet connection is needed for transmitting audio data.